Overview

Microsoft To Do is free with any Microsoft account. It replaces Wunderlist and integrates deeply with the Microsoft 365 ecosystem.

Step 1: Getting Started

Set up your task management system.

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Use To Do effectively in your daily routine.

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Create shared lists for team projects and recurring processes
Assign tasks to team members with due dates and priorities
Use comments on tasks for discussion without switching to email
Create task templates for recurring processes (weekly reporting, monthly review)
Integrate with Microsoft Planner for Kanban-style board views in Teams
Use tags and categories to filter and sort tasks across multiple lists

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Use IFTTT or Power Automate to create tasks from emails, calendar events, or forms
Set location-based reminders for tasks tied to specific places
Use the Cortana daily briefing email to review upcoming tasks
Keyboard shortcuts: Ctrl+N (new task), Ctrl+T (new list), Ctrl+D (mark complete)
Star important tasks to surface them in the Important smart list
Review the Planned smart list at the start of each week for schedule awareness